🌙 Moonlight Disco Privacy Policy

Last updated: 12th February 2026

At Moonlight Disco, we take your privacy as seriously as we take your event. Whether you’re booking a wedding, birthday celebration, or corporate function, we are committed to protecting your personal data and being transparent about how it is used.

This Privacy Policy explains how we collect, use, store, and protect personal information when you use moonlight-disco.com and our Moonlight Disco Client Portal (MDCP).

1. Who We Are

Moonlight Disco is a UK-based mobile DJ service operating primarily in Barrow-in-Furness and across Cumbria and the North West.

Website: https://moonlight-disco.com
Email: mail@moonlight-disco.com

If you have any questions about this policy or your data, please contact us using the details above.

2. Scope of This Policy

This Privacy Policy applies to:

  • Visitors to moonlight-disco.com
  • Clients who make enquiries or bookings
  • Users of the Moonlight Disco Client Portal (MDCP)
  • Guests submitting song requests
  • Subscribers to our mailing list

It covers all personal data processed through our website, booking systems, and custom portal.

3. Information We Collect

We may collect and store the following types of personal data.

a) Enquiries & Bookings

  • Name
  • Email address
  • Telephone number
  • Event details (date, venue, type)
  • Billing information (if applicable)

b) Client Portal (MDCP)

  • Account login details
  • Event planning information
  • Song requests and playlists
  • Guest-submitted names and requests
  • Messages and preferences
  • Access and security logs (date, time, IP address)

c) Marketing & Communication

  • Name
  • Email address
  • Marketing preferences

d) Technical Data

  • IP address
  • Device and browser information
  • Cookies and usage data

4. How We Use Your Information

We use your information to:

  • Respond to enquiries and quotations
  • Manage bookings and contracts
  • Provide access to the Client Portal
  • Deliver DJ and event services
  • Manage song requests and playlists
  • Send essential booking information
  • Send promotional emails (with consent)
  • Improve our website and systems
  • Maintain security and prevent misuse

We do not sell, rent, or trade personal data.

5. Marketing & Promotional Communications

We only send promotional emails to users who have actively opted in.

If you consent, we may send very occasional emails about:

  • Offers and promotions
  • New services
  • Availability updates
  • Business announcements

You may unsubscribe at any time using the link in any email or by contacting us directly.

6. Legal Basis for Processing (UK GDPR)

We process personal data under the following lawful bases:

✔️ Contract

To deliver DJ services you have booked.

✔️ Legitimate Interests

To operate our business, manage bookings, and maintain security.

✔️ Consent

For marketing communications and optional features.

✔️ Legal Obligation

For tax, accounting, and regulatory requirements.

7. Moonlight Disco Client Portal (MDCP)

Our custom Client Portal is designed to support secure and efficient event planning.

Purpose

MDCP is used to:

  • Manage event information
  • Collect and organise song requests
  • Enable client–DJ communication
  • Generate planning documents
  • Provide guest request links

Client Portal data is used only for event management and service delivery.

8. Guest Song Requests

When guests submit requests:

  • We collect the name (if provided) and song details
  • Data is processed solely for that event
  • Requests are not used for marketing
  • Data is normally removed after the event

Clients are responsible for sharing guest links appropriately.

9. Data Storage & Security

We implement appropriate safeguards to protect your data, including:

  • Secure hosting environments
  • Encrypted HTTPS connections
  • Password-protected accounts
  • Restricted admin access
  • System monitoring and updates

Only authorised Moonlight Disco personnel may access personal data.

10. Automated & System Processes

Our systems may automatically:

  • Generate event summaries
  • Log access activity
  • Manage expiring links
  • Produce planning documents

These processes support service delivery and do not involve automated decision-making with legal or significant effects.

11. Data Retention

We retain personal data:

  • While your booking is active
  • For reasonable administrative purposes
  • To meet legal and tax requirements

Inactive accounts and old event data may be anonymised or deleted periodically.

You may request deletion where legally permitted.

12. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Request erasure
  • Restrict processing
  • Withdraw consent
  • Request data portability
  • Lodge a complaint with the ICO

Requests can be made via email.

13. Client Responsibilities

To help protect your information, we ask clients to:

  • Keep login details secure
  • Avoid sharing accounts
  • Share guest links responsibly
  • Notify us of security concerns

This helps us maintain a safe platform.

14. Cookies

We use cookies to:

  • Improve website performance
  • Maintain login sessions
  • Analyse usage

You can control cookies through your browser settings.

15. Third-Party Services

We may use trusted providers for:

  • Website hosting
  • Email delivery
  • Payment processing

These providers process data only as required to deliver their services.

16. System Development & Analytics

We may analyse anonymised data to:

  • Improve MDCP features
  • Enhance reliability
  • Strengthen security
  • Optimise performance

This does not identify individual users.

17. Changes to This Policy

We may update this policy periodically.
The latest version will always be published on our website.

18. Contact Us

If you have any questions about this policy or your personal data, please contact:

Email: mail@moonlight-disco.com
Website: https://moonlight-disco.com

Our goal is to make your event planning simple, secure, and stress-free. If you ever have questions about your data, we’re always happy to help.